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Add a user to WordPress – 1 easy guide to follow

Add a user to wordpress is vital to keep it maintained. The video and blog below tells you how to add a user to wordpress and what the wordpress roles and capabilities are.

Add a new user to wordpress website and understand what access to grant the new user. In this video, I will explain where the user section is located in the wordpress dashboard. What details you will need from the new user, how they need to be notified, and what it looks like from their point of view.

In the video below I’m going to show you how to add a new user to WordPress. I have a seperate blog if you need help with how to login on WordPress admin

Add a user to WordPress

How to add a user to WordPress

  1. Login to your website
  2. Go into your dashboard
  3. Go to users
  4. Hover over users and go to add new
  5. Add new type in what you want it to be 
  6. Username – these are the details of the new user so you use their name. This, by the way, is what will be displayed in the top right-hand corner of their WordPress dashboard and you can’t change it afterward.
  7. Then add their first name, last name, and website which is all optional 
  8. if you’re setting someone up it’s probably a good idea you don’t look at the password so just leave it blank and let them decide.
  9. You now need to set a role

    but there is no tool-tip present in WordPress. Below I have created a WordPress user roles and capabilities infographic.

WordPress User Roles Infographic

Please check out the infographic shown below. It communicates what capabilities each role (administrator, editor, author, contributor, subscriber have). You can see why in the video I explained why you wouldn’t want to give everyone admin access.

Wordpress User Roles Infographic displayed in a list
WordPress User Roles Infographic

WordPress Roles and Capabilities

In regards to roles and capabilities You can see the subscriber account has the least access to the website whereas the admins get full access to the backend so I normally set people up as an author as it allows them to post, edit and add media.

Whereas an editor can do a lot more which is also really good but they edit pages so it depends on what their confidence is with your website in the backend of a website.

Administrator, I would be really careful who you give access to as an admin role, essentially they could break your website and they can change the backend code so just be very careful who you give access to.

Add a user to WordPress

The person will receive an email and in that email, all they need to do is:

  1. Click the link
  2. Add a new password
  3. Press reset password

your new user now has access to the site 

Hopefully, that was quick and comprehensive you should now know how to add a new user, how to assign a WordPress roles and what the capabilities are.  

Please tell me how you get along and when this answered your question on how do I add a new user to WordPress and what access should I grant them how many users did you add?


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