Add a user to WordPress – 1 easy guide to follow

wordpress, hand, logo

Add a user to WordPress is vital to keep it maintained. The video and blog below tell you how to add users to WordPress and what the WordPress roles and capabilities are. If any more help is needed please drop a message on the live chat app or please check out my web design services.

Add a new user to WordPress website and understand what access to grant new users. In this video, I will explain where the user section is located in the WordPress dashboard. What details you will need from the new user, how they need to be notified, and what it looks like from their point of view.

In the video below I’m going to show you the steps needed to answer ‘how to add a new user to WordPress’. Simply click the play button within the thumbnail below: 

Add a user to WordPress

How to add a user to WordPress

  1. Login to your website
  2. Go into your dashboard
  3. Go to users
  4. Hover over users and go to add new

    No additional plugins are required for this step. It uses WordPress’s built-in user management system.

  5. Add new type in what you want it to be 
  6. Username – these are the details of the new user so you use their name. This, by the way, is what will be displayed in the top right-hand corner of their WordPress dashboard and you can’t change it afterward.
  7. Then add their first name, last name, and website which is all optional 
  8. if you’re setting someone up it’s probably a good idea you don’t look at the password so just leave it blank and let them decide.
  9. You now need to set a role

    but there is no tool-tip present in WordPress. Below I have created a WordPress user roles and capabilities infographic.

Repeat the above steps to add more users.

WordPress User Roles Infographic

Please check out the infographic shown below and it will help when setting the permissions to users. It communicates what capabilities each role (administrator, editor, author, contributor, subscriber have). You can see why in the video I explained why you wouldn’t want to give everyone admin access.

Wordpress User Roles Infographic displayed in a list
WordPress User Roles Infographic

WordPress Roles and Capabilities

In regards to roles and capabilities, you can see the subscriber account has the least access to the website whereas the admin user gets full access to the backend and the database so I normally set users up as an author as it allows them to create posts, edit their blogs and manage their comments.

Whereas an editor can do a lot more which is also really good but they edit pages so it depends on what their confidence is with your website in the backend of a website.

Administrator, I would be really careful who you give access to as an admin role, essentially they could break your website and they can change the backend files so just be very careful who you give access to. They are able to change plugins, see a list of users and sort the user by email.

Add a user to WordPress

You don’t need to change the password field and can leave it as default. As long as you enter the user’s email address in the profile, allow for user notification, the person will receive an email, default user roles should be a subscriber. All the new person needs to do is:

  • click the link
  • add a new password
  • press reset password

Your new user now has access to the site. Hopefully, that was quick and comprehensive you should now know how to add a new user, how to assign a WordPress role and what the capabilities are.

Please tell me how you get along and when this answered your question on how do I add a new user to WordPress and what access should I grant them how many users did you add?